Vendor Category Descriptions

Category #3 - Commercial Food Vendors - Anyone operating a food trailer or tent requiring a permit to cook or prepare food on site (example: hot dogs, barbeque, funnel cakes, lemonade, fountain drinks, etc.).  For-Profit Food Vendor - If you handle potentially hazardous food, you must have a certified food handler.  The certified food handler does not have to be present at all times, but someone in charge must be.  Non-Profit Food Vendor - Are exempt from certified food handler requirements.  You do need a permit if you have food sales more tan 30 days annually, but there is no charge for the permit.  You must meet all regulations and approval of the Clark County Health Department.  For more information on certification, guidelines, eligibility and requirements, please contact Laura, at the Clark County Health Department by calling 812-282-7521.  Each food vendor is required to attach a menu to the application with the trailer size information or photo.  You must provide a copy of a current liability insurance policy with a minimum of $1,000,000.00 (one million dollars) coverage.  Please see additional insured language on the sample certificate provided in the Vendor Guidelines Package.

Water & Power:  Water and electric will be provided.  Electrical power outlets are available on a first reserved-first served basis.  Users must supply their own extension cables/cords and water hose.  Food and amusement trailer vendors should come self-contained, including water tanks and generator back-up.

Sales:  All sales are conducted strictly between vendor and buyer.  Vendors are required to conduct such sales on an ethical basis.  In no way will the Charlestown Beautification Committee and/or the City of Charlestown be held responsible for any transaction nor guarantee sales volume.  All products for sale must be approved by the festival.

Garbage & Recycling:  Please keep your area neat and clean.  Check your booth space periodically and when you leave at night.  There will be a trash dumpster and cans available at the festival.  If booth space is not left clean and free of debris at the end of the festival, vendor must pay a clean-up penalty.

Ice:  An ice vendor will be on site for food vendors who need to purchase ice for the booths.  Festival will not provide refrigerated trucks for cold storage.

Parking:  Two parking spaces are reserved for each vendor.  The spaces are normal-size parking spaces to accommodate large trucks.  Additional parking is available on side streets around the Festival area.

Set up Time:  Set up time will be Thursday, June 22, 2006 at 12:00 p.m. (noon) until 7:00 p.m., and Friday, June 23, 2006 from 9:00 a.m. to 2:00 p.m.  Vendors will be able to unload vehicles near the assigned booth area.  Vehicles must be removed from the festival area once unloaded.

Eligibility:  All vendors are eligible to apply to the festival. Acceptance will be based on appropriateness, product uniqueness, and if the product will enhance the overall experience and quality of the festival. There will be a limit to the number of vendors with the same or similar product.

Fire Safety:  After acceptance, all food vendors must have a fire extinguisher at booth site during festival hours. Vendors must adhere to Indiana Fire Code article 32-temporary membrane structures. Indiana fire code article 32 states all tents drops, tops of temporary membrane structures, canopies and awnings must be flame resistant. They must have a permanently affixed label showing trade name and type of flame retardant in an approved manner. Temporary membrane structures, tents and canopies shall not be located within 20 feet of property lines, building’s, temporary membrane structures other tents and canopies, parked vehicles or internal combustion engines. For the purpose of determining required distances, support ropes and guy-wires shall be considered as part of the temporary membrane structure, tent or canopy.

The goal of the CBC Festival is to be 100% compliant with the Health/Safety guidelines. Please help us do our part.

Application:  Please read these terms and conditions carefully, and complete the attached application. By signing the application, you are agreeing to these terms and conditions. Applications must be postmarked by June 1, 2006. Applicant must complete and sign application for each booth. 

Terms and conditions

1.      Vendors are not allowed to “rove” with their merchandise at any time unless they have a permit to do so.

2.      No illegal substances such as illicit drugs and/or drug paraphernalia.

3.      No animals/pets, this is for the safety of our participants and attendees.

4.      No guns or other mechanical weaponry.

5.      This is a “rain or shine” event with no rain date scheduled. No refunds will be made due to weather conditions.

6.      No alcoholic beverages, loud music, televisions or hawking are allowed within the booth vicinity.

7.      All booths must be family friendly.

8.      No Fireworks of any kind are permitted. (Ex, firecrackers, smoke bombs, sparklers and/or stink bombs.

9.      No Smoking is permitted in the booth and each booth must have at least one 8X10 No Smoking sign posted and must be visible.

[ Up ] [ vendor1 ] [ vendor2 ] [ vendor3 ] [ vendor4 ]